Job Description
Communication and Works Department Government of the Punjab is inviting applications for the position of Senior Documentation Assistant under the Strategic Planning Unit SPU. The role focuses on document control and administrative support including managing records organizing documentation and supporting teams through accurate reporting and structured document management practices.
Responsibilities
Maintain and oversee document management systems and ensure consistency.
Organize and archive files/documents, ensuring accuracy, security, and accessibility.
Prepare, edit, proofread, and format various types of documents including reports, manuals, and presentations.
Train and mentor junior document staff in standard operating procedures and document control protocols.
Liaise with senior managers and department heads to gather, distribute, and finalize project documentation.
Maintain confidentiality and data protection at all times.
Understand the departmental / administration procedure of the SPU
Maintaining agendas and planning appointments board meeting conference for S.D.O and other senior officers.
Handle and prioritize all outing and incoming correspondence.
Manage and update the documents/files in the most official way with the help of documentation assistance .
Maintain a track record of everything which is easily traceable by the authorize personal.
Maintain the co-ordination of higher staff with lower staff.
To get the work done from the lower staff.
To monetize the lower staff and efficiency of lower staff and report to S.D.O SPU in case of any in efficiency .
Perform any other work assigned by the management.
Any other duties assigned by the management.
Requirements
Minimum 16 years education in one of the following areas Civil Engineering, Electrical Engineering, Mechanical Engineering, Engineering Technology, Business Administration, Library Science, Records Management, or a related field
3 to 5 years experience in document control or administration
Experience with electronic document management systems preferred
Prior experience in a supervisory or senior assistant role is an advantage
Excellent organizational and time management skills
Strong attention to detail and accuracy
Proficiency in Microsoft Office including Word Excel PowerPoint and Outlook
Good written and verbal communication skills
Ability to work independently and as part of a team
Benefits
Government contract position under PPS 6
Opportunity to work with Government of Punjab strategic unit
Professional exposure to public sector documentation and project support systems
Gallery
